Company Secretarial Services

Whether you are setting up a new business in the UAE or reviewing your business’s approach to current government regulations, staying on top of compliance obligations has never been more important for company directors.

The UAE Economic Substance Law, introduced in April 2019, set forth the requirements for companies to implement and maintain a robust corporate governance framework inclusive of conducting an adequate number of annual board meetings. These increased obligations have impacted the complexity of legislative compliance, resulting in many companies outsourcing their company secretarial and compliance requirements.

What are company secretarial services?

A company secretary is responsible for ensuring that the company is compliant with all standard legal and financial requirements within the jurisdiction of incorporation – in this case Abu Dhabi, Dubai and the wider UAE. Company secretarial services typically include the maintenance of company records, document monitoring, compliance services, mandatory filing of the company’s annual accounts, arrangement of the company’s annual general meeting (AGM) and attending shareholder meetings as reporting secretary.

What are the benefits of outsourcing your company secretarial services in the UAE?

The risks of non-compliance with company secretarial obligations are considerable for a company, its shareholders, and directors. Outsourcing your company secretarial obligations can help to support and guide your business ensuring it stays up to date with key activities such as renewals, record keeping and management of the AGM.

Furthermore, maintaining compliance and keeping up to date with company administrative requirements can be complex and time consuming. Outsourcing company secretarial work eases this time and administrative burden, enabling directors to focus on core business activities. Direct access to experienced and knowledgeable specialists who provide company secretarial services reduces risk whilst being cost effective and time efficient.

Scope of Services

PRO Partner Group offers a full range of high quality, cost effective company secretarial services tailored to the requirements of your business. Our responsive service will support you to comply with the complex and changing obligations in the UAE, enabling your business to focus on its core activities and company goals.

Areas that we can assist you with your company secretarial obligations:

Annual Compliance Services

Preparation of the documentation relating to year end formalities, such as the notice of meeting, minutes for the annual meeting of shareholders and the approval of accounts.
Arrange the holding of the AGM, issuing notice and providing location. Additionally, we can attend shareholder meetings as reporting secretary and minute and record all proceedings.
Preparation and submission of annual returns in accordance with local requirements, including ensuring that the annual return corresponds with the companies’ expectations and the records held at the local registry and the company’s registers.
Arrange mandatory filing of the company’s annual accounts with the applicable authority (as required under the applicable commercial companies’ laws and regulations).

Company Ownership

Maintenance of each company’s trade licence (including renewals) and copies of registers of the company in the UAE
Preparation of the documentation relating to the requirement of two routine changes per entity during the year. For example changes in directors or registered office address which requires a board resolution and power of attorney and an amendment to the Memorandum of Association of the company

Document Monitoring

Issuing a reminder notice of the need to file and prepare audited financial statements in accordance with the constitutional documents of the entity at least one calendar month before the filing deadline
Provision of quarterly updates in compliance with company secretarial obligations

Advice and Assistance

Guidance and recommendations on suitable office space based on the company’s commercial licence
Referring the company to an auditor (if necessary) and liaising with the auditor to provide required information maintained by PPG
Company reduction and dissolutions
General advice with regards to corporate secretarial practice, liaising with the group and third parties as necessary

How can PRO Partner Group help?

By outsourcing your company secretarial requirements to PRO Partner Group, you will have the comfort of knowing that your company secretarial obligations are being dealt with in a professional and efficient manner, allowing you to focus your attention on your core business needs.

Our specialised team has built a wealth of industry knowledge and experience that enables us to help companies improve business efficiency and assist with company secretarial obligations.

We also keep up to date with evolving legislation and regulations and help companies navigate the changes by tailoring our company secretarial services to their requirements.

For more information on our company secretarial services or for further information on any other related company set up, restructuring or local partner services in Abu Dhabi, Dubai, the wider UAE, Qatar or Oman, do get in touch with us on +971 (0)4 456 1761 for Dubai or +971 (0)2 448 5120 for Abu Dhabi, email us at info@ppg.ae or complete the contact form below and we will be delighted to assist you.